VACANCY - Finance and Admin Officer for Angsamerah Institution (FAO)

Opportunity to Join with Angsamerah Institution (angsamerah.com) This is a full-timer, based in Jakarta and work until December 2014 (with the possibility of extension subject to the satisfactory performance).

This vacancy lasts until 30 March 2014 at 12.00 WIB. Please send your application

To: customer@angsamerah.com 

CC: r.diaz@angsamerah.com

Finance and Admin Officer for Angsamerah Institution (FAO)

Responsibilities:

The FAO will be responsible for effectively and efficiently performing financial and administrative functions and providing operational support for Angsamerah Institution’s programs.

The overall responsibilities of the FAO cover (but are not limited to) the following activities: book keeping of accounts, record financial transactions accurately and on time, update accounting records, verify budget/accounting data, prepare monthly financial reports, maintain supporting documents and  keep a proper filing system, prepare monthly and yearly tax reports and provide administrative support related to Angsamerah’s projects. The FO must also ensure that financial guidelines are properly observed and adhered to and the asset register is kept and maintained properly.

Specific tasks will include:

Finance tasks

1.     Coordinate and work with the Operations Manager and Project Manager in preparing activity reports and financial reports. Ensure that reports are submitted timely; 

2.     Maintain accounting record (the petty cash book and general ledgers);

3.     Prepare monthly expenditure reconciliation  reports;

4.     Prepare monthly & yearly tax reports and make tax payments to the Tax Office;

5.     Prepare payment request for vendors and project members & ensure that expenditures for the office/project are supported by required documents & valid bills and receipts, the payments are made on time, the pre-authorization has been recorded, and the incoming invoices have been numbered alternately;

6.     Prepare annual finance balancing report to management;

7.     Work cooperatively with Project Manager & Operations Manager in monitoring the financial status of the project(s) and program(s);

Admin tasks:

1.     Conduct various administrative tasks (as demanded by Project Manager and Operations Manager), in particular organizational matters related to project travel, the preparation and conduction of workshops and trainings and visits;

2.     Create and maintain a systematic filing system for correspondence documentation and ensure that it is available for the program staff;

3.     Manage office operations and ensure that office stationeries are available;

Qualifications/Requirements:

a.     Bachelor degree in Finance/Accounting or management or diploma (D3)

b.     Having experience in financial management; Previous work experience with projects supported by international organizations is considered an advantage

c.     Having knowledge and experience with tax management

d.     Minimum of 2 years of professional experience for Bachelor degree and 4 years for diploma degree (D3)

e.     Good knowledge of Microsoft Office programmes (Word, Excel, PowerPoint, E-mail)

f.      Ability to work in a team

g.     Native speaker of Bahasa Indonesia and good spoken and written English